Our world is becoming more and more individualized by the day. Especially in regards to events, trends for weddings, celebrations, dinners, and parties are continuously updating themselves and our industry’s nature is to keep up. It could be trends in regards to colors, themes, décor elements, culinary creations or even the most updated technology, but regardless of what it is and how quickly it becomes desirable, we have an obligation to understand them, incorporate them, and evolve with them. Especially with an uptick of nontraditional weddings, meetings, and gatherings of all kinds, event venues need to be as adaptable as can be. 

Every venue and venue designer is becoming increasingly sensitive to the needs of their consumers: they want experiences within their hotel, resort, or space and are frequently asked to reinvent areas like ballrooms, restaurants, poolside areas, and more to accommodate that. Is it any wonder that venues are turning to event planners as they build anew? With experience in transforming any space into a completely, tailored experience, event planners are the superheroes of the future of gatherings. And most importantly, we can offer venues and their architects exactly the knowledge and expertise they need to survive. 

We’re Rock Star Communicators

The heart of event coordinators’ work is understanding a client’s concept, digesting that information, and then offering unrivaled creative ideas. After both parties have agreed on the plan, our job is to put that plan into action by sourcing items and contacting different vendors. Because this process involves the constant adjustment and consistent detail tweeks, clear communication is vital - and it's something we practice every single day.

We stay in constant collaboration with the vendors, the client, and the venue to ensure it all aligns perfectly. We’re constantly illuminating ideas, concepts, fabrications, designs, and more to our team and any vendors, to make sure we’re all always on the same page.

Logistics Are Our Super Power

Even before a global pandemic, rumors circled that said event planning was one of the most stressful careers out there. Our response: you’re right. But we’re crazy because we love it. The reason so many individuals find it stressful is because the process never stops needing attention. Regardless of the copious amount of time people spend planning events, something will inevitably not go as planned and on-your-feet problem solving is needed. When you’ve practiced this muscle for your entire professional life, you get equipped to deal with practically anything that could go wrong, and - believe it or not - create an event that’s even better from the unexpected twists and turns! 

Smart Investments to Save Money

We’re used to translating clients’ wildest dreams into tangible realities. The super helpful part of this is that we have years’ of understanding which activations are worth spending on which activations you can do without. And what that really translates to is that we know how to best ensure a venue is spending its hard-earned money on the right projects. If a venue is redesigning its space to offer a variety of options, a well-informed investment could go a long way if longevity and flexibility of the space is the goal. This might translate to an impressive decor piece or it could be something geared to connecting with your attendees in a digitally hybrid environment. The best part is that we’ve seen it all, and we know how to give your space exactly what it needs - at the best price possible. 

Furthermore, we have unrivaled budgeting skills. The planning process will force an ebb and flow of ideas: new ideas may sprout up that require more money put towards certain things. Luckily, event planners are constantly checking in with a clients’ budget to ensure that all elements are staying within budget, and if we need to amend it, we check in with our client immediately with a solutions-oriented approach. 

Event companies consider major and minor details involved in making every occasion in any venue a truly memorable experience. Whether it’s a wedding, fundraiser, nontraditional gathering, or anything in-between, venues would be wise to invest in their event folk colleagues. If you think you have ideas to transform a venue space but could use some help to materialize the dream, contact Wizard Studios today.